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Sample Documents for Compliance with City of Grand Rapids Application Ordinance

The City of Grand Rapids adopted a residential rental application fee ordinance that takes effect on Wednesday, November 7, 2018. The ordinance establishes rules for the collection and return of rental application fees and has requirements regarding documentation and disclosures in addition to those required under state and federal laws.

Please note: the ordinance only applies if an application fee is being charged to prospective tenants. If you do not charge a fee, there is nothing to do apart from following related state and federal laws. The full ordinance can be found here.

The administrative policy for the ordinance can be viewed here. The policy establishes practices and procedures for the implementation of the residential rental application fee ordinance and provides further guidance for interpretation and enforcement.

This presentation provides an overview of the rental application fee ordinance and how it will be enforced:

Click here to download the presentation.

To assist with compliance with the new ordinance, the RPOA has developed sample documents including: sample applicant notice, sample screening criteria, sample rental application fee disclosure statement, and sample adverse action/denial letters. Click each link below to view/download.

Sample Attention Notice

Click here to download sample attention notice.

Sample Screening Criteria

Click here to download sample screening criteria.

Sample Rental Application Fee Disclosure Notice

Click here to download sample rental application fee disclosure notice.

Sample Adverse Action/Denial Letters

There are three options for providing an adverse action/denial letter depending on one of the following circumstances: the applicant is being denied because screening criteria were not met, the applicant was not screened and the unit is no longer available, or the applicant was screened and the unit is no longer available.

Click here to download sample adverse action/denial letter (used if applicant denied because screening criteria were not met).

Click here to download sample adverse action/denial letter (used if applicant was not screened and the unit is no longer available).

Click here to download sample adverse action/denial letter (used if applicant was screened and the unit is no longer available).